Privacy Policy & GDPR Compliance | Amicale des Propriétaires et Chasseurs de Vervant

Institutional Mandate: "All membership fees and dues are fully reinvested in the association's public interest missions."

1. Principles of Personal Data Minimization

The Amicale des Propriétaires et Chasseurs de Vervant is firmly committed to safeguarding the privacy and digital rights of all individuals communicating with our association. As a non-profit organization operating solely in the public interest, we adhere strictly to the principle of data minimization: we only collect the minimum personal details strictly required to process civic inquiries and volunteer registrations.

Civic administrative data protection and secure filing — Figure 11.1: Secure administrative filing procedures maintained at the association secretariat in Vervant.

2. Data Collected via Web Forms

When you complete the contact form or volunteer application on this website, we collect only the following information:

Your full name (for identification and personal communication).
Your email address and phone number (to respond to inquiries or schedule volunteer briefings).
Your specific areas of volunteer interest and optional background notes.

We do not collect payment card information, financial data, browsing trackers, or sensitive personal indicators. We will never sell, rent, or trade your personal information to third-party commercial marketers or advertising networks under any circumstances.

Volunteers in discussion regarding secure recordkeeping — Figure 11.2: Association volunteer officers ensuring data protection compliance during community outreach activities.

3. Legal Basis and Purpose of Processing

The processing of personal data submitted through our website is grounded on your explicit consent (GDPR Article 6(1)(a)) and our legitimate institutional interest (GDPR Article 6(1)(f)) in managing communal wildlife stewardship, addressing landowner fencing requests, and coordinating volunteer field safety.

Volunteer stewards reviewing communication protocols — Figure 11.3: Volunteer stewards collaborating with strict adherence to member privacy and civic communication guidelines.

4. Data Retention and Erasure

Inquiry logs are retained for a maximum duration of 24 months following the resolution of the matter, after which they are securely purged. Volunteer contact details are maintained only for the duration of the member's active participation in communal stewardship activities.

5. Your Statutory Rights (GDPR / CNIL)

In accordance with French Law No. 78-17 of January 6, 1978, as amended (Loi Informatique et Libertés), and European Regulation (EU) 2016/679 (GDPR), you possess full rights of access, rectification, objection, restriction, and erasure regarding your personal data.

To exercise any of these rights, simply send an email to our Data Protection Officer at: prodipbotlero1@gmail.com, or submit a written request to: Mairie de Vervant, 16330 Vervant, France. Your request will be fulfilled promptly without charge.

6. Cookie Policy and Trackers

This website does not utilize commercial advertising cookies, tracking pixels, or intrusive behavioral analytics. Only strictly necessary session tokens are utilized to facilitate form security and prevent automated spam submissions.